Dublin and Dun Laoghaire Education and Training Board (DDLETB) serves the three county council areas of Dún Laoghaire-Rathdown, South Dublin and Fingal and a population of 862,468 people.  The administrative area covered by Dublin and Dún Laoghaire ETB reaches from Balbriggan in north County Dublin, to Dún Laoghaire in south County Dublin and Lucan in west County Dublin.  As a statutory body, DDLETB has responsibility for a wide and varied suite of education and training services including Primary, Post Primary, Further Education and Training (FET) settings and Youth Services.

In 2025, over 5,000 staff were employed in DDLETB, and the organisation provided services to over 85,000 learners who participated in the education and training services provided by DDLETB.

A panel may be created as a result of this campaign for Administrative Officer GVII in Procurement from which current and future permanent and specific purpose vacancies, of full or part-time duration may be filled; such panel will remain active for a maximum period of 6 months. 

TASKS / DUTIES & RESPONSIBILITIES:

• Supervision and development of all procurement staff.
• Provide and promote service excellence and foster effective teamwork and business relationships including attendance/ participation in inter-department and management meetings and procurement network meetings
• Management of Multi-Annual Procurement Plan, Corporate Procurement Plan and other expenditure analysis and planning reports.
• Effectively manage DDLETB’s centralised contracts including issuing contracts, liaising with schools/ centres and contracted suppliers, monitoring performance and dealing with complaints.
• Manage the tender process of contracts over the value of €50k and ensure adherence to EU and National Procurement Rules and OGP Frameworks.
• Carry out checks on expenditure to ensure compliance with policies and procedures and centralised contracts.
• Provide advice on procurement e.g. planning, tendering and using government framework agreements and keep up to date with all new rules and procedures.
• Develop, monitor and propose revisions to financial and procurement policies, practices and procedures, to meet the evolving needs of the ETB and improve the system and service delivered.
• Prepare responses for all audits and other statutory and external reporting requirements
• Ensure records are kept secure and up to date and ready for audit and prepare all audit requirements.
• Any other duties, which may be specified from time to time.

ESSENTIAL REQUIREMENTS

• A minimum of three years’ experience working within the public sector, with a strong understanding of public service governance and procedures.
• Comprehensive knowledge of Irish and EU public procurement legislation, guidelines, and best practices.
• Proven experience using procurement and financial management systems, including familiarity with the eTenders platform (or equivalent).
• Experience conducting tender evaluations, preparing contract documentation, or managing supplier performance.
• Strong numeracy and analytical skills, with high levels of accuracy and attention to detail.
• Demonstrated ability to work independently while also leading and motivating a team to deliver high-quality results.
• Excellent communication skills, both written and verbal, with a proven ability to manage relationships with internal and external stakeholders.
• Strong problem-solving abilities, with a proactive approach to identifying issues and implementing effective solutions.
• Proven ability to manage competing priorities, meet deadlines, and work effectively in a dynamic, fast-paced environment.

The following are desirable but not essential:

• A QQI Level 7 qualification or higher in a relevant discipline such as Procurement, Business, Finance, Economics, Supply Chain Management, Technology, or a relevant postgraduate qualification.
• Experience developing or contributing to strategies or policies.
• Familiarity with green procurement or sustainable procurement practices.