Job Title 

Assistant Staff Officer - Corporate Services, Finance & Governance. 

Grade 

Grade IV 

Nature and Duration of Contract  

One Year Fixed Term in accordance with General Conditions of Employment.  

Department / Function 

Corporate Services, Finance & Governance. 

Reporting To 

Corporate Services, Finance & Governance Managers. 

Location of Post 

Administrative Head Office, 1 Tuansgate, Belgard Sq East, Tallaght D24 

Salary Scale 

€38,312 p.a. - €51,211 p.a.  [CL0017/2025] 

Long service Increment 1, €52,767 after three years satisfactory service at the maximum. 

Long Service Increment 2, €54,367 after three years satisfactory service at LSI 1 

New appointees to any grade start at the minimum point of the scale.  Incremental credit is normally granted on appointment, in respect of current experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. 

Annual Leave 

23 working days per annum (pro-rata). 

Working Week 

35 hours per week (exclusive of one hour lunch) 

Probation 

In accordance with S.I. No. 686/2022 - European Union (Transparent and Predictable Working Conditions) Regulations 2022, the period of probation shall not exceed 12 months. 

Superannuation 

Membership of the ETB Superannuation Scheme and of the ETB’s Spouses and Children’s Scheme is automatic and compulsory. 

Equality, Diversity & Inclusion 

In accordance with ETB’s commitment to equality of opportunity for all job applicants, you are asked to request any reasonable accommodation in sufficient time to ensure you can participate fully in the recruitment process.  

Please contact recruitment@ddletb.ie should you require any assistance. 

Dublin and Dun Laoghaire Education and Training Board is an equal opportunity employer.  Recruitment to posts within the ETB is on the basis of qualifications and the ability to carry out the responsibilities of the grade or post. 

Overview of the Role 

The Assistant Staff Officer will be working on a project basis in the Corporate Services, Governance & Finance Departments to assist in the establishment of two new special schools under DDLETB’s patronage.  This will involve overseeing the implementation of DDLETBs policy framework, & support in several regulatory areas under the remit of the above departments. 

The Assistant Staff Officer will be assigned to a range of services or activities and will, under general direction of higher grade, assist in ensuring activities are carried out in a timely and efficient manner.  

Duties and Responsibilities 

Support the establishment of policy and procedures to ensure compliance with regulatory & other requirements within the remit of the Corporate Services, Governance & Finance Departments in relation to the activities of the new special schools as follows; 

• Assist in set up of the all finance related functions including school bank accounts and associated finance matters 
• Assist with the administrative requirements in establishing the schools Boards of Management and in establishing school policies in compliance with DDLETB school policy framework. 
• Support schools in aligning operations with key areas including Health & Safety, Insurances, Customer Service, Branding, Official Languages Act, Data Protection, Freedom of Information, and Legal Matters 
• Liaise with DDLTEB staff to arrange training on DDLETB systems & procedures. 
• Liaise with School Principals to ensure that appropriate procedures, and policies of the ETB are implemented. 
• Act as point of contact for school management & other staff in the areas of Corporate Services, Governance & Finance, escalating to the team lead when needed. 
• Organise, store and share business documentation, maintaining high levels of accuracy and confidentiality. 
• Work collaboratively with others in all aspects of the ETB’s work. 
• Assist with compiling data from a wide variety of sources for the purpose of preparing reports and information for assigned administrator. 
• Carry out a range of administrative duties to include word-processing, data entry, filing, collation of information and distribution. 
• File maintenance and management  
• Any other duties appropriate to the post as may be assigned as appropriate to the grade.   

Essential Qualifications and Skills  

• 2 years administrative experience. 
• Proven capacity to produce high-quality work to tight deadlines. 
• Excellent organisational and administrative skills, including strong computer literacy and attention to detail. 
• Excellent written and oral communication skills. 
• Works well in a team and builds strong working relationships. 
• Flexible, able to adapt to changing work priorities.  
• Demonstrate ability to maintain confidentiality and to handle sensitive issues. 
• Competent use of Microsoft Office suite of products including Outlook, SharePoint and Excel. 

Desirable Qualifications and Skills 

Desirable but not essential; 

Knowledge of ETB systems, policies & procedures. 

An understanding of governance procedures in the public sector. 

Competencies 

Key competencies required for the role are set out in application form