Job Title

ASSISTANT STAFF OFFICER

Grade

Grade IV

Overview of the Role

The Assistant Staff Officer will be expected to carry out a broad range of administrative activities and undertake responsibility for a range of high-level operational support services. The role demands attention to detail, comfort with tight deadlines, and a commitment to complete accuracy.

Nature and Duration of Contract

Permanent in accordance with General Conditions of Employment.

Department / Function

Payments

Reporting To

Assistant Principal Officer

Location of Post

Headoffice, 1 Tuansgate, Belgard Square East, Tallaght, D24

Salary Scale

€38,217 p.a. - €51,211

Long service Increment 1, €52,767 after three years satisfactory service at the maximum.

Long Service Increment 2, €54,367 after three years satisfactory service at LSI 1

New appointees to any grade start at the minimum point of the scale. Incremental credit is normally granted on appointment, in respect of current experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.

Annual Leave

23 working days per annum (pro-rata).

Working Week

35 hours per week (exclusive of one hour lunch)

Probation

In accordance with S.I. No. 686/2022 - European Union (Transparent and Predictable Working Conditions) Regulations 2022, the period of probation shall not exceed 12 months.

Superannuation

Membership of the ETB Superannuation Scheme and of the ETB’s Spouses and Children’s Scheme is automatic and compulsory.

Equality, Diversity & Inclusion

In accordance with ETB’s commitment to equality of opportunity for all job applicants, you are asked to request any reasonable accommodation in sufficient time to ensure you can participate fully in the recruitment process.

Please contact recruitment@ddletb.ie should you require any assistance.

A panel may be formed from which future similar vacancies may be filled; such panel will remain active for a maximum period of 6 months.

Dublin and Dun Laoghaire Education and Training Board is an equal opportunity employer. Recruitment to posts within the ETB is on the basis of qualifications and the ability to carry out the responsibilities of the grade or post.

Duties and Responsibilities

• Assist in the day-to-day operations of the Payments Section.
• Process Foreign Payments.
• Assist with Audit Queries as required.
• Liaise with Suppliers, Principals, Departments and Colleagues on queries as they arise and escalate where necessary.
• Follow up on outstanding supplier issues.
• Log system support calls and following up.
• Provide support, guidance and training to staff in schools and centres on DDLETB financial policies and procedures.
• Carry out any other duties appropriate to the grade which may be assigned from time to time

Essential Qualifications and Skills

• Have good knowledge and understanding of ETB/Public Sector Financial policies and procedures.
• Possess excellent administrative and organisational skills.
• Demonstrate excellent team player skills.
• Have excellent communication and interpersonal skills.
• Demonstrate accuracy, attention to detail and ability to work to deadlines.
• Competent at record keeping management.
• Possess strong analytical and problem-solving skills.
• Have excellent ICT skills and a proven ability to quickly learn new information, processes and procedures.

Desirable Qualifications and Skills

• Experience/knowledge of book-keeping.
• Knowledge of excel

Grade IV Assistant Staff Officer Level Competencies – See below