Recruitment

· Selection shall be by means of a competition based on an interview conducted by or on behalf of DDLETB / South Dublin County Council.

· A shortlisting process may be undertaken to identify candidates who most closely meet the selection criteria for the post.

Music Generation South Dublin is a new performance music education programme in South Dublin County providing access to a range of vocal and instrumental music opportunities for children and young people in their local area.

Initiated by Music Network, Music Generation is co-funded by U2, The Ireland Funds, the Department of Education and Local Music Education Partnerships (LMEPs). Locally, Music Generation South Dublin is supported and funded by DDLETB and South Dublin County Council.

DUTIES:

Reporting to the Music Generation Development Officer, the Music Generation Administrator has overall responsibility for the day-to-day administration of the Music Generation South Dublin programme. Duties shall include, but are not limited to:

ADMINISTRATION:

• Providing comprehensive and efficient administration support to the Music Generation Development Officer and DDLETB in the delivery of the Music Generation South Dublin programme
• Administration of all aspects of the enrolment and recording-keeping processes of Music Generation South Dublin participants
• Preparing agendas, writing and circulating minutes for various meetings

PROGRAMME SUPPORT:

• Assisting with the organisation and administration of Music Generation South Dublin programmes and other events/performances, including assistance with the preparation and set-up for individual/group music tuition
• Liaising with the musician educator team on programme timetabling and scheduling
• Working out of office hours as required to co-ordinate operations at community-based tuition centres, weekend and/or evening rehearsals/performances, workshops, Easter/summer camps or other events
• Assisting with the co-ordination of musical instruments, equipment and resources. This involves transportation of musical instruments and equipment to venues as required by the Music Generation Development Officer

FINANCE:

• Ensuring that fees are collected according to procedures set by the Finance Department
• Assisting in the preparation of finance reports on Music Generation South Dublin activities including gathering information for accounts and financial data
• Processing timesheet checks for the payment of salaries and wages

COMMUNICATIONS:

• Assisting with the preparation and distribution of press/communications and publicity material relevant to the work of Music Generation South Dublin
• Assisting with photography/recording of rehearsals/concerts for archives and promotional use
• Promoting Music Generation through social media, updating the Music Generation South Dublin website where relevant and circulating electronic newsletters
• Dealing with day-to-day enquiries from the general public, acting as a point of contact with the public and users of the service, processing enquiries and other requests for information

OTHER DUTIES:

• Undertake other duties at the direction of the Music Development Officer or DDLETB as required, to ensure the success of Music Generation South Dublin. Duties and responsibilities may evolve or change from time to time in accordance with the needs of the organisation.

ESSENTIAL CRITERIA:

To qualify for appointment candidates must have:

• Leaving Certificate or equivalent
• A recognised office administration qualification or equivalent experience in arts/music administration
• Qualification or experience in computer office applications including: Word Processing, Spreadsheets, Databases, Website/Content Management Systems, Email, Internet, and experience of using/updating Social Media sites such as Facebook, Twitter, Instagram and YouTube
• Full clean driving licence and access to transport.

DESIRABLE CRITERIA

• A relevant third level qualification in education or the arts or membership of a professional artistic organisation
• A minimum of two years post-qualification experience in clerical and administrative systems gained in an office or relevant administration environment
• Experience of working in a large or public sector organisation
• A knowledge of instruments and musical equipment

The successful candidate will:

• Have excellent communication skills, written, telephone and interpersonal
• Have excellent administrative, business and IT skills, with a high level of attention to detail
• Demonstrate the ability to plan, manage and deliver all areas of work in a thorough and organised manner
• Demonstrate a passion for and understanding of music and the Music Generation programme
• Have the ability to work well under pressure and to multi task
• Demonstrate the ability and initiative to work well as part of a team
• Demonstrate willingness to work flexibly, outside normal office hours.