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Permanent Clerical Officer, Grade III,Confey College, Leixlip, Co.Kildare KW417/OCT19 (18.5hpw)

Leixlip, County Kildare, Ireland
 Salary:  Entry Level
Administrative and Clerical   Permanent
Closing Date: 14/11/2019 Closing Time: 12:00
Recruitment start: 30/10/2019

 

Job Summary

Kildare and Wicklow Education and Training Board invites applications for the permanent part time post of Clerical Officer Grade III.   Clerical officers are appointed to the scheme and initial appointment will be:

 

Location:

  • Confey College, Leixlip, Co.Kildare for 18.5hpw

 

Initial duties:

  • School Administration

 

Hours

  • 18.5 hours per week, 5 mornings Monday to Friday

Annual Leave:

The Clerical Officer  will (in addition to the usual Public and Bank Holidays) be entitled to 22 working days holidays when working 5 mornings,  in each year to be taken at a time or times convenient to the Board.

 

Starting Salary :  

 

  • €23,999 per annum for full time,  pro rata for half time.

 

New entrants 01/09/2019:     €23,999 €25,576 €25,964 €26,753 €27,902 €29,056 €30,211 €31,047 €32,156 €33,261 €34,045 €35,142 €36,244 €38,321 €38,321 €38,321 € 39,794

Above salary is for full time, pro rata for half time.

 

 

**(see attached information guide and principal conditions for more information)**

Application and selection process

Apply online by 12 noon on Thursday 14th November 2019.

 

Canvassing by or on behalf of the applicant will disqualify. 

Shortlisting may apply. 

 

Dr. Deirdre Keyes, Chief Executive

Job Objectives

(see attached information guide and principal conditions for more information)

DUTIES OF THE CLERICAL OFFICER MAY INCLUDE:

 

FINANCE

  • Monitoring, controlling and reconciling all financial allocations to the school (e.g. Main School Budget, Home/School Liaison, Free Book Scheme, Exam Fee Scheme, Special Technology Grants, Junior Certificate, Leaving Certificate Applied (the list is not exhaustive).
  • Checking and ensuring accuracy of traders’ accounts, part-time teachers, teachers claim forms, travel claims, petty cash returns and postal franking machines.
  • Use of Way2Pay and collection of cash for use of premises, enrolment fees, book rental fees, telephone charges (including payphones) and occasional items such as school trips etc.
  • Ensuring all payments to the school are recorded, receipted, reconciled and lodged to the appropriate bank accounts.

 

PERSONNEL

  • Maintaining of school personnel files.
  • Supports the use of VSWare, PPOD and any other necessary  IT systems in use.
  • Maintaining teacher attendance records and the consequential work that arises when part-time teachers undertake substitution work.
  • Knowledge, awareness and upholding of Child Protection procedures
  • Knowledge, awareness and upholding of GDPR

 

RECEPTION DUTIES

  • Meeting all visitors
  • Processing incoming and outgoing communications – mail, fax, telephone, ensuring that all information is conveyed to the appropriate persons.

 

 

SECRETARIAL DUTIES

  • All school secretarial work typing, word processing, filing, copying etc.
  • Maintaining all items of office equipment.

 

 

SECRETARY TO PRINCIPAL

  • Secretarial and administrative functions on behalf of the Principal in his/her role as School Principal.
  • Maintaining, on behalf of the Principal, all confidential items relating to the administration

 

The above list is not exhaustive

Skills Required

(see attached information guide and principal conditions for more information)



 
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